Andrew points out that Kyoto and Osaka are near each other and that was probably behind the offers from Expedia that I had complained about. Helpful info that I didn’t have, but unfortunately, it got worse.

A few days later I received email from Expedia

To: Steve Portigal
Subject: Steve, here is your itinerary confirmation for your 01/02/08 Osaka trip
[deletia that makes reference to our Osaka trip multiple times]

Even more concerned than before, I wrote them and received this message

Dear Expedia Customer,
Thank you for contacting us.

We regret that your experience with Expedia.com was not satisfying. Comments such as yours are read by numerous people within Expedia and help shape our policies and practices as we learn and grow.
If you have further questions, feel free to reply to this e-mail or contact Expedia customer services at 1-800-397-3342 and reference case ID 36793797.

In other words, I submitted a complaint and they aren’t going to act on it, unless I submit it AGAIN. Okay, I do that.

The next message is even worse.

Dear Expedia Customer,

Thank you for contacting us.

Kyoto, Kyoto-fu (Change name) Expedia.com itinerary number: 121380781812

If you have further questions, feel free to reply to this e-mail…

No actual communication. Is anyone out there? I try again.

Dear Expedia Customer,

Thank you for your immediate response.

Please accept our apologies for the misunderstanding with your hotel reservation. We regret any inconvenience this may have caused you.

Your itinerary serves as a confirmation of your purchase, and we’ve sent an updated copy of it in a separate e-mail. You can also access your itinerary online at any time. Here’s how:
…

Again, no one is addressing my key question: why does my Kyoto reservation keep getting referred to as my trip to Osaka? Once more into the breach…

Dear Steve,

Thank you for your reply.

Please accept our apologies in regards to the misunderstanding with your reservation. We regret any inconvenience that may have occurred and would like to assure you that every reservation is important to us.

Your problem may stem from incompatibility between your browser and our system. We have already escalated this technical issue to the appropriate department.

In the interim, your hotel reservation at the Hotel Monterey Kyoto is confirmed while the “OSAKA” tag line have caused you such inconvenience, the printed itinerary of your reservation is still binding and a confirmed reservation for a hotel in Kyoto, Japan and not in Osaka.
…

So somehow my browser is causing them to send me email messages about a different city? The crucial piece of info (thanks, Andrew), that these are nearby cities, never appeared, and a spurious technical issue was blamed (it’s not a browser issue; perhaps they want to blame the model of car I’m driving for the emails they are sending?) but at least a human being intervened and confirmed that what I thought I bought was indeed what I bought.

Great job, Expedia people! Ridiculously poor support to go with a rather silly system! Let’s hope we don’t have an actual problem at any point.

I imagine many folks are familiar with the email newsletters from Constant Contact, that feature the SafeUnsubscribe logo above? I’ve received any number of newsletters sent via their service always from business or people I know. Their unsub mechanism has always seemed reliable, and I’ve felt good about the company as an alternative to other ways of sending mass-email that get flagged as spam, etc.

I was surprised, therefore, to get this:

An ad for some online pajama sales. With someone else’s name in the body of the ad (where my name presumably would be). I tried to unsub but the link didn’t work.

[Perhaps this was some sort of phishing scam, like those fake emails we receive from eBay, PayPal and every bank imaginable, asking us to log in and verify our accounts – those messages are clever fakes and don’t come from the companies they appear to come from].

I thought this was semi-legit and so I contacted the company about this messed up message they were sending out. Their less-than-helpful reply.

Dear Steve,

Thank you for contacting Constant Contact Customer Support.

We checked the account from which you received the campaign email and found that you have received a test email of one of the campaigns created in this account.

We understand that you tried to unsubscribe from this listing by clicking on the Unsubscribe link in the campaign but were unsuccessful.

Please be informed that certain features like “Unsubscribe” link do not function in the test email. If you wish to be removed from the mailing list please respond to the person who sent this campaign with your concern.

We are sorry for any inconvenience caused.

If you have any further questions please send us a note.

Upendra
Constant Contact Support

What? So they aren’t responsible for what is sent out? And send me off to someone else? As far as a test email, that’s absolute bunk. I received three more of the pajama ads, all from different From: addresses. Someone is spamming either with or without the consent of Constant Contact.

If it wasn’t from them at all, you’d think they would have identified that, rather than the ridiculous “test email” story.

I contacted their abuse address, which I should have done in the first place. This was a few wees ago, and they’ve completed ignored me.

Of course, bad customer service is always a bad reflection on your brand, but this company’s core brand seems to be that they are a trusted delivery vehicle for email – their stuff is screened, bonded, whatever, to be NOT spam. They’re used for spam, and they drop the ball, entirely.

How could anyone trust them, or in fact, permit them to send us email, if this is what we are letting ourselves in for. Maybe they are known widely as a spamhaus (as they are called) but I’d never been aware of it. I’m going to assume they are, however.

My second run-in with bad support around service abuse comes from LinkedIn, a social networking site. People connect with others they know; of course, what it means to know someone is up for interpretation and LinkedIn’s own version of what those links should represent has been ignored by many people. A few weeks ago someone appeared to be running amok and sending linking invitations to as many people as humanly possible. I received a direct invitation which I declined (this is not someone I knew at all), but saw them connecting with others I knew later that day.

The next day I received another connection attempt from the same person, this time through the “school colleague” feature of the system. At this point I was fed up; the system expects people to behave reasonably, this person wasn’t, and now I was getting repeated unwanted solicitations. I contacted LinkedIn about it:

Thank you for your email. We apologize for the experience you have had. LinkedIn is very concerned with member experience.

LinkedIn can assure you, LinkedIn was not the source of the spam you received. As stated in LinkedIn’s Privacy Policy:

“Your privacy is our top concern. We work hard to earn and keep your trust, so we adhere to the following principles to protect your privacy:

• We will never rent or sell your personal information to third parties for marketing purposes
• We will never share your contact information with another user, unless both of you choose to contact one another
• Any sensitive information that you provide will be secured with all industry standard protocols and technology”

Would you please tell us what spam you received? Is it possible for you to forward copies of the emails (including full header information) so we may investigate the source of the emails?

Regards,

Loretta Thomas
LinkedIn Customer Service

Of course, I described the situation clearly in my first message, but they obviously didn’t read that. I used the “spam” word and that clearly blinds support staff from reading the rest of the message. I sent in the message in question, and of course, have heard nothing weeks later.

Privacy is becoming a ridiculously heated topic now, and it’s intersting to see companies who are offering different forms of introduction/connection services fail to – when it’s right in front of them – protect the privacy and quality of communication that their members receive. All the while, of course, proclaiming how they are indeed doing so. It’s pathetic!

Update: July 12 – I hear back

This account has been cancelled for abuse. It was cancelled on 6/15/06.

Thank you,

Leslie
Customer Compliance
Constant Contact

Blogger Help has a sidebar entitled “Ask Support”

Can’t find what you’re looking for in Blogger Help?

First check Blogger Status and our known issues page, then write Blogger Support and we’ll see what we can do.

Of course, when one tries to write Blogger Support, ie, submit a report of something not working properly, there are really two choices:

• Ask for help or instructions
• Submit a feature request or suggestion

Telling them that something is not working is not an option. They don’t seem to want to know about problems. That’s one way to keep the bug list down, just keep the users at bay!

Thanks, Google!

(see similar recycling icons as well as what they mean here)

My hair gel comes in a plastic container that doesn’t have any such logo; rather it has a circle with the letters PET in it. For some reason, they aren’t using the standard symbols, and so I really don’t know if I can recycle it. Beauty product/consumer product companies are usually pretty responsive, so I sent an email describing the logo on the package, and the logos that I expect to find, and my concern about being able to recycle their product.

Here’s what they sent back

Thank you for visiting Garnier on the Web.

We do not have prepared information to send you in answer to your specific questions.

We want to assure you that we are committed to the protection and respect of the environment. If you are interested in learning about the significant efforts made by our company, we invite you to consult our website at www.loreal.com. You will find details on our environmental policy under About L’Oreal. The “loreal.com” website is the corporate site of the L’Oreal group of companies worldwide.

I was honestly expecting some info that I could use. Does anyone know the PET-in-a-circle icon? I don’t want to assume and ruin the batch or whatever happens if you send something non-recyclable through the system (and gee aren’t there a lot of mythologies and confused perceptions around what actually happens to stuff we put in the recycling boxes?).

Ah well.

Have you seen this trick?

When using a website to report a problem (in my case, there was a new feature in Blogger that wasn’t working properly), you are asked to enter all your information (name, email, system used, description of problem), and then will receive an automated email almost immediately.

Sometimes those emails are simply acknowledgements. We’ve got your request; it’s in our system, a real person will get back to you ASAP once we’ve had a chance to look at it. Have you looked at our FAQ? But more often I’m seeing a little phrase stuck in at that bottom warning casually that if you STILL need help you have to do something (click on a link, hit reply, etc.). It’s very easy to skip over that warning since it’s buried and not part of the standard dialogue, in which case your request for help will be discarded.

I went through that with Blogger (or “Google” as they are also known) and many days later they posted on their status page that the problem was fixed (in fact, the problem had been in existence for several days but this hadn’t appeared on their status page, the fix announcement referred to the issue appearing briefly which was rather optimistic of ’em). Several days after that, they send me a generic email in response to my support request, suggesting that the problem may be fixed, or it may be solved by a fix listed at a website they point me to (not relevant to my problem), and if it’s still a problem, I should just submit a help request again!

Wow. I mean, really the problem has been solved and that’s great, but to suggest I start all over again when it feels like I have to jump through so many hoops to get them to even acknowledge my request – yikes. Talk about frustration.

I acknowledge that Blogger is free for most, and there are some millions of blogger pages, and when a piece of the service goes down they are likely to get an incredible number of support requests, and so the logistics of actually providing support are tremendously demanding for them. Fair enough. But – just looking at the customer side of it, the chipper tone in the email doesn’t really help when it doesn’t feel like they are listening to me.

For Blogger support, I’ve mostly been using a third-party site – a community of Blogger users and experts and enthusiasts called BloggerForum – if nothing else, this allowed me to determine that my problem was widespread enough that others were experiencing it, and that eased my concerns significantly – I figured they are probably working fixing it if it’s a bigger problem than just me. But I couldn’t get that reassurance from Blogger (though if they had posted the problem on their status page immediately and not 3 days later, that could have helped), and that’s too bad.

In a previous post I told a story about receiving mistaken invoices from my online backup service. It was a LOT of money and I made the mistake of reading my email during a bit of insomnia, and of course, my adrenalin surged unhappily even though I convinced myself it was probably a mistake (but it was tricky; the first review I read about this service, Data Deposit Box, explained how if your software creates temp files in the target directory, you may find yourself uploading HUGE HUGE files to their system and being charged for it – and at least once in that previous month I found that my DVD software had put some several gigabyte file down without telling me, etc. etc. so I had some rational basis for concern), and eventually they let us all know that they had sent these three invoices out by mistake.

So I blogged the story, because, hey, I’ve got a blog and I’m going to use it.

But the company I blogged about wasn’t too happy.

From: “Peter Carroll”
To:
Subject: The Data Deposit Box problem
Date: Mon, 13 Jun 2005 09:43:07 -0400

Steve,

We are again very sorry for the error that caused you to receive those emails. It was an embarrassing mistake that will never happen again.

I read your blog on the topic with horror this morning. We have all worked hard to communicate with our customers and clean up the mess this caused. These were only internal reminder emails for our accounting people to manually bill a couple of our very large clients. No customers were billed.

Clearly this was a dark day in our history that we would all like to put behind us. Unfortunately, with your blog showing up in Google I fear we will be reliving it over and over for months or years to come.

Would you consider removing your post in exchange for 3 months of free Data Deposit Box service? I assume you are otherwise happy with our service. This gesture would be greatly appreciated by everyone at Data Deposit Box.

Sincerely

Peter Carroll, CTO

This really threw me for a loop. I’m supposed to feel bad for them? I guess I do, but what about me? My monthly bill is about $20.00, so they’re asking me to basically censor myself in support of their corporate goals, for about $60.00. I don’t want to go off on a major integrity high-horse type of deal, but really? $60? Maybe they should offer me the three free months as a gesture of good will in apology for the upset. But not make it contigent upon me zipping my mouth.

Further, there’s an element of quiet coercion here, and really, isn’t a backup company’s core offering involving trust? I don’t feel they are behaving in a trustworthy fashion. And what if I refuse to take the posting down? Will that mean that maybe my data might (oops! We are SOOOO sorry) go away? Probably not, but even the fact that this exchange has raised the spectre of data loss suggests their approach to me was a wrong one.

I’m not out to change the world with this blog, and I’m still getting used to the fact (after nearly 4 years) that this blog can have some impact, but I stand by what I wrote.

I didn’t bother to share with people, by the way, my “icon” experience. Here’s a support request I sent in

Admittedly, this is a low-priority request, but I wanted at least to request it…

Every once in a while the icon in the system tray disappears and then reappears. This causes all the task bar entries to shift rapidly back and forth – in other words, it’s a fair amount of motion along the bottom of the screen. It’s VERY distracting. It’d be great if that didn’t happen, if it just stayed live all the time, or I’d be willing to disable the icon if that meant I could avoid this problem. I’ve seen this happen with other programs (I think PopFile had it with a recent version) and it cosmetic, but it’s also impacting concentration and productivity, so it is important in that way.

They responded nicely, and quickly

We had a problem with our icon in that it would disappear and we were unable to determine why it was happening. We decided to destroy and recreate the icon periodically to stop this from happening.

I will add a registry setting to the client application to allow you to disable this. The option will not appear in our options program, but will be only available via registry changes.

I will let you know once this is ready and send you instructions on the name of the key.

I’m no programmer, but a tech friend of mine was aghast at the problem and also the kludgey solution. Didn’t give him faith in their technical chops. Anyway, shortly thereafter they sent the registry key instructions. Playing with the Windows registry is sort of a dangerous manipulation of the secret guts of how things work. One typo can ruin stuff. Anyway, they told me what kind of key to create and what to put in it. And there was a typo in their instructions.

Under Software/Acpana/Backup/username please add a ERG_SZ value with the name DoIconRefresh and set the value to 0

ERG_SZ should be REG_SZ. I didn’t know that, but I figured it out. Still doesn’t give you the best confidence in them.

Anyway, back to the issue at hand – the blog entry. I wrote them back

Peter, I’m awfully surprised that you’d ask a customer to delete a posting they made about your product! And further that you’d offer me roughly $60 to do so!

Moreover, this sort of thing really impacts the feeling of trust between me and Data Deposit Box – if I refuse, what will happen to my data? For a service that provides backup, I would suggest that the trust is pretty important and this exchange kind of threatens that trust.

Steve

and heard back

If you refuse, nothing will happen to your data. I only ask that you please consider removing your post because of the ongoing negative impact it will have on our company.

As you point out, trust is a very fragile thing. Nobody understands that more than we do. There was nothing malicious in our action. It was an honest mistake and we have worked very hard to repair the damage it caused. My fear is that your post will continue to show up in Google and new damage will continue to happen.

Expression of individual opinion is very important right. But please consider what the effect is when they are amplified by Google. IÔø?m sure you do not intend to cause us ongoing damage to our reputation. If you did, I am sure you would no longer be a customer. But negative comments are may times more powerful than positive.

I offered you some free service only as a gesture of good faith. I had no other intentions. If you are not comfortable with that I understand. Was our response to our customers not sufficient or appropriate in you mind? Is there anything more you feel we should do?

I truly hope you can forgive us for this mishap. If not, I apologize again and wish you all the best.

I don’t want to be a villain, or hurt this poor company. Discussions of forgiveness and malice and all this seem very emotional and very personal. Perhaps I need to be more judicious of my stories of bad service or bad experiences. I don’t think I’m using this a bully pulpit, though. Even though they won’t be happy to see their exchange with me also blogged, I feel it’s important. Look, this isn’t Disney sending a cease-and-desist letter or anything dramatic like that, but it’s a request to stop saying something bad about a company, because an honest experience (and really, that was NOT a screed, I’ve written screeds, that was mostly sharing an experience and sharing my own horror at it) is just that. What happened to me. My truth.

I’m still a customer of Data Deposit Box. They offer a unique pricing advantage (you pay what you backup, not by choosing from a variety of sizes that you think you need to store) and a unique backup process (you backup files pretty much all the time not on a schedule). They claim to offer multiple copies of files (versions 1 2 and 3) that change over time, but I haven’t figured that out. It may be working, or may not. I don’t know yet.

And, I’ve had a frightening billing mistake with them, and I’ve had a somewhat slapdash if effective and rapid support for something very cosmetic. I’m laying it out there for you to decide for yourself.

I’m doing an online chat with a customer support agent at Intuit about a problem wtih getting a refund for buggy software. At the end of the session, I get this

550 Ernie : You will be asked to complete a survey after this chat. One of the questions asks if I have completely resolved your issue today. Can we agree that the solution I’m providing will accomplish this for you?

In fact, all they’ve done is have me tell them AGAIN about my problem (after all the software problems, they agreed to issue a refund, but then don’t, and so I follow up by email and they tell me to call or chat and I have to go through the story again and so they’ve opened up a case with a case number and presumably in 8 weeks I should have my refund. Who knows?).

550 Ernie : I am very sorry to interrupt you. I am awaiting your response, Steve.

Obviously they need to game the system and try some social engineering to get me to agree to fill out the survey properly. I’m sure there’s documented evidence that if I agree to say something there’s a higher likelihood I’ll grade them higher. From some customer research into this sort of metric, I realized that the score is more important than the actual problem solving. As long as numbers can demonstrate adequate performance, people keep their jobs. I don’t mean Ernie, I mean someone who manages 1000 Ernies.